QUALIFICATIONS

• High School Diploma or equivalent
• Three years clerical experience, preferred
• Experience in effectively using a variety of word processing and office software
• Experience in working with multiple supervisors, preferred
• Recommended by ESC Executive Director
• Any acceptable variations of the above as approved by the board of directors

 

CENTER RESPONSIBILITIES

 

• Maintain professional attire and grooming appropriate for specific job positions.
• Demonstrate punctual and regular attendance on the job.
• Report for work ready to perform responsibilities.
• Support the mission, goals, and objectives of the ESC.
• Uphold and adheres to safety rules and policies of the ESC.
• Perform professional responsibilities as required by ESC policies, processes, and procedures.
• Meet proficiency levels of required technology skills as outlined by the supervisor.
• Incorporate appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor.
• Exhibit professionalism in all situations at the ESC.
• Other duties as assigned by Supervisor and/or Chief Finance & Operations Officer.
• Process all personal timekeeping, travel reporting and other paperwork in a timely manner.

DEPARTMENT RESPONSIBILITIES

 

• Ability to handle and see to completion multiple projects simultaneously and on deadline.
• Demonstrate positive attitude with excellent interpersonal skills.
• Be willing to work as a member of a team but also independently.
• Ability to handle constructive criticism in a positive manner.
• Keep Business Operations Manager / Chief Financial Officer advised of all pertinent business.
• Attend all departmental staff meetings and general staff meetings.

POSITION RESPONSIBILITIES

 

• Be informed of workshops, events and special events in the building for the day
• Place, receive, and transfer telephone calls to appropriate personnel, record/distribute telephone messages, and maintain an updated telephone list.
• Be informed for directing guests and vendors to appropriate personnel or conference rooms.
• Provide guests and vendors with name tags when appropriate. 
• Know and recognize the Superintendents for the Region.
• Receive, sign documentation and notify staff for all packages and parcels received.
• Coordinate with Accounts Payable to maintain documentation for PO’s for received items.
• Coordinate with the backup Receptionist for lunch and breaks. 
• Announce employee birthdays via email.
• Coordinate with café to monitor Workshop attendance at least 2 weeks in advance
• Maintain an outdoor electronic sign.
• Distribute incoming mail for the building.
• Assist participants with ESCWorks log-in issues and registration process.

SPECIAL ASSIGNMENTS

As assigned by Supervisor or Executive Director.

 

TERMS OF EMPLOYMENT

Up to 226 working days.
This is an at-will employment position.
In the event of an economic slump, a reduction-in-force may be necessary.  Employees will be notified in writing.